Nursing Home PBJ Data Due Feb. 14th
(Jan. 28, 2025) Nursing homes must finalize their Payroll-Based Journal (PBJ) data reporting covering October through December 2024 by Feb. 14th. In addition to informing the Five-Star Rating System, PBJ data are used to monitor compliance with State staffing level requirements. LeadingAge NY urges members to double-check their submissions for accuracy, as missing or questionable data increase the likelihood of a PBJ audit. Submissions after the established deadline will not be accepted, regardless of the reason for late submission.
We remind members that as of April 2024, the Centers for Medicare and Medicaid Services (CMS) has changed how missing data are considered when calculating staff turnover. The new approach will have a lasting negative impact on a facility’s Five-Star calculation if data are not submitted or data that impact the turnover calculation are incorrect. Providers will receive no points for staffing turnover, one of the measures used to determine the stars for the staffing domain, for six quarters if data needed to calculate turnover are missing or deemed inaccurate in a single PBJ submission.
The PBJ Policy Manual, along with related resources including a set of Frequently Asked Questions (FAQs) (updated in July 2024), can be downloaded at the bottom of the dedicated CMS PBJ webpage here. Information from CMS describing the various PBJ reports that providers may access, including general and detailed Minimum Data Set (MDS) census reports that should be used to verify that discharged residents are not reflected in the census, is available here. Providers are urged to run and review the various reports (specifically the 1700 Employee Report, 1702D Individual Daily Staffing Report, 1702S Staffing Summary Report, and the MDS Census Report) in time to make any necessary corrections prior to Feb. 14th.
Contact: Darius Kirstein, dkirstein@leadingageny.org, 518-867-8841