2023 LHCSA and ALP LHCSA Statistical Reports Posted

(Nov. 19, 2024) The Department of Health (DOH) made available for completion the 2023 Licensed Home Care Services Agency (LHCSA) Statistical Report and the 2023 Assisted Living Program (ALP) LHCSA Statistical Report on Nov. 18, 2024. The reports must be completed and submitted by Dec. 31, 2024. The Dear Administrator Letter (DAL) on the Statistical Report and the LHCSA registration requirement is available here.

Annual Registration

Section 3605-b of the Public Health Law (PHL) requires annual registration of all LHCSAs with DOH. As such, all LHCSAs, including those that are affiliated with an ALP, are required to be registered with the Department beginning Jan. 1, 2019, and annually thereafter. The registration status of each LHCSA is then publicly posted on the Department’s Health Data NY website here.

LHCSAs must register for 2025 by successfully submitting a complete 2023 LHCSA Statistical Report and/or 2023 ALP LHCSA Statistical Report. Failure to complete and submit the Statistical Report by the stipulated deadline will result in the following penalties:

• A $500 fine will be assessed for each month, or part of a month, that the LHCSA is not registered.
• LHCSAs that are not registered will not be allowed to operate until they become registered.
• The Department may revoke the license of any LHCSA that fails to register timely for two years, not necessarily consecutive.

​​​​​​​LHCSAs that were newly licensed during the current calendar year (2024) will be automatically registered for and may provide and bill for services rendered during 2025. 

ALP LHCSAs

All ALP LHCSAs must submit the 2023 ALP LHCSA Statistical Report. An ALP LHCSA serving patients in the community must also complete and submit all sections of the 2023 LHCSA Statistical Report to report data for these community patients; however, an ALP LHCSA that does not serve patients in the community must only complete and submit the 2023 ALP LHCSA Statistical Report. For those ALP LHCSAs submitting both reports, the submission date of the first successfully submitted report will be considered the submission date for the agency for registration purposes.

Report Platform

The 2023 LHCSA Statistical Report and the 2023 ALP LHCSA Statistical Report will use the Department-developed Universal Data Collection System (UDCS) platform.

• Please review and follow the directions for the 2023 Statistical Reports.
• Only those assigned the Health Commerce System (HCS) Administrator Role will be allowed to submit the report. It is imperative that your agency’s HCS Administrator Role assignments be accurate and up to date. The LHCSA Administrators from past submissions of the Statistical Report are currently loaded on the Healthcare Financial Data Gateway. New Administrators will be added manually. If you are unable to access the report on the Healthcare Financial Data Gateway, please email HCStatRpts@health.ny.gov to ensure that requisite permissions to access the UDCS platform are in place.
• The UDCS application and the LHCSA Statistical Report form(s) must be downloaded from the HCS and installed on a user’s computer. There have not been changes to the software; therefore, users who submitted the 2022 report will not need to redownload the software to complete the 2023 report. However, the 2023 report form(s) will need to be downloaded. Users designated by the agency can then enter the required data.

Please continually monitor the HCS. To date, DOH has provided several instructional attachments which assist providers in submitting their report. Please read these documents carefully, and please check HCS for additional posted documents.

• Attachment 1 – Instructions for Downloading
• Attachment 2 – LHCSA Instructions
• Attachment 3 – ALP LHCSA Instructions
• Attachment 4 – LHCSA Frequently Asked Questions (FAQ)
• Attachment 5 – ALP LHCSA FAQ
• Enclosure Regarding 3605-b

Instructional training videos are still available on the HCS. The training is organized into five parts, which include:

• Part I – Download and Install the Software
• Part II – Download the Report
• Part III – Open the Report
• Part IV – Entering Data
• Part V – Validate, Finalize, and Upload the Report

To see the instruction documents and to view the training, please do the following:

• ​​​​​​​Sign on to the HCS
• Click on:
  • My Content on the top purple toolbar
  • Documents by Group
  • View all Document Groups
  • Long Term Care
  • Training
  • Home Care
  • LHCSA Statistical Report

The 2023 LHCSA Statistical Report is extensive, and the successful registration of your LHCSA depends upon your submission of an acceptable LHCSA Statistical Report. Please send any questions, comments, or concerns to HCStatRpts@health.ny.gov.

​​​​​​​Contact: Meg Everett, meverett@leadingageny.org, 518-867-8871