State Shares ARPA Reporting Guidance for Third Quarter

(April 15, 2025) The Department of Health (DOH) sent out the following guidance today, April 15^th, by email to adult day health care (ADHC) programs required to complete reporting of American Rescue Plan Act (ARPA) spending in Quarter 3, Jan. 1^st-March 31, 2025.

The DOH communication stated the following:

This email serves as a follow up on Quarter 3 reporting required for ARPA spending. Below you will find the Alchemer survey link for you to use:

Link: https://survey.alchemer.com/s3/8268992/ARPA-ADULT-DAY-HEALTH-CARE-ADHC-PROGRAM

Please note:

Surveys are due May 4th, 2025, by 5 p.m.
A "Save and Continue Later" button is available at the top of each page after the first page of the survey. This feature allows you to save your progress and receive a link via email to resume later. Please make sure to use the link sent to your personal email address to continue the survey.
An expense worksheet has been added to the survey to report spending. This will help to better identify spending so it can be matched to your documentation. Your documentation should total your reported spending.
Documentation, such as an updated spending plan (if applicable) and/or proof of spending, can be uploaded directly via the survey.
There will be no need to upload to the Health Commerce System (HCS).
The online survey will walk you through completion and provide you with a copy of your survey responses once submitted.
There will be a limit to how many files can be uploaded (10) so please consolidate your documents accordingly to meet those parameters. **Consolidate is combining your documentation into one file for upload and naming it accordingly**

Please ensure you are outlining exact expenses paid in Q3. We need to know, line by line, what was spent to match to quarterly reporting. I.e. If bonuses were given to employees, we need to know each individual bonus paid with supporting documentation. It is encouraged to circle amounts on documentation uploaded.

ACCEPTABLE FORMS OF ARPA SPENDING DOCUMENTATION

*Investment Example*	*Supporting Documentation*	*Proof of Spending*
Staff Bonuses	Bonus announcement	Individual record of bonuses paid out to staff, such as a copy of a paycheck or paystub
Job Postings	Ad posted to Indeed	Payment for Indeed subscription
Payment for Transportation for Employees	Notice of benefit	Receipts showing dates and proof of payment
Staff Training or Education	Sign-in sheet for training, Copy of certificate of course completion	Signed contract/agreement with vendor, record of payment to vendor, training materials, and copy of certificate of training completion
Development of Marketing Materials	Digital or print brochures	Proof of payment for materials
Hosted Events	Flyer, announcement of event, event calendar etc.	Proof of payment such as credit card receipts
Employee Benefits	Notice of benefit option	Proof of payment to vendor

If any changes have been made to your spending plan since it was last submitted to the State, please upload the updated spending plan with a summary of the changes as part of your Q3 survey response. These will generally not need prior approval from DOH. You should assume the plan is approved unless you hear otherwise from the DOH ARPA Team. As a reminder, spending must be consistent with program requirements.

Please submit an email to the ARPA team, ADHC_ARPA@health.ny.gov, if you have any questions or update/change in the contact person for your organization to ensure timely delivery of survey.

Thank you,

ARPA Team

Center for Aging and Long Term Care Policy and Finance Initiatives

Office of Aging and Long Term Care

Department of Health

One Commerce Plaza, Suite 1624, Albany, NY 12210

w: (518) 474-9844 | adhc_arpa@health.ny.gov

health.ny.gov

ADHC programs should reach out to DOH at the address above or contact Meg Everett if you have any questions.

Contact: Meg Everett, meverett@leadingageny.org, 518-867-8871